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Logistics Management Assistant 194 views

VACANCY ANNOUNCEMENT
FY18-03

Issued by the JAS Human Resources Office – Tri-Missions, Brussels

The American Embassy’s European Logistical Support Office in Antwerp is seeking
eligible and qualified applicants for the position of

LOGISTICS MANAGEMENT ASSISTANT

Open to: Current Employees of the Tri-Missions – All Agencies,

to include Eligible Family Members and Members of Household

Click here to see the list of definitions

Position: Logistics Management Assistant, FSN-8/FP-06

Opening Date: October 24, 2017

Closing Date: November 5, 2017

Work Hours: Full-time

Salary Range: Ordinarily resident (OR): FSN-8 – EURO 3,428 – 4,530 gross/month
Not-Ordinarily resident (NOR): FP-06* – USD 39,954 – 69,271 gross/p.a.

*Final grade/step for NORs will be determined by Washington

NOTE : ALL ORDINARILY RESIDENT (OR) APPLICANTS MUST HAVE THE REQUIRED WORK
AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

MAIN DUTIES AND RESPONSIBILITIES

A. Analyzes rates, routings, restrictions, and shipment specific circumstances, to determine the most

cost effective and efficient shipping method and routing for all personal effects shipments originating
from all ELSO constituent posts in EUR, AF, Northern SCA and NEA. Assigns and monitors

transportation service providers (TSP) to conduct the worldwide moves. Communicates with post,
employee, and TSP on issues of entitlements, overweight, cost constructs, special packing, customs
requirements and other topics. Responds to requests from contractors, carriers and posts seeking
resolution of problems occurring in the handling of shipments, and provides authorizations of service
or negotiates resolutions. Imports and exports personal effects and official government property

using commercial warehousing and freight forwarding companies.

B. Provides customs clearance and documentation for release and disposition of cargo worldwide taking
into consideration applicable host country and US Government regulations. Utilizes the full range of
transportation methodologies to include Direct Procurement Shipment (DPS) and International
Through Bill of Lading (ITGBL), door-door, warehouse-to-door, and post to post shipment variants

and combinations.

C. Plans and monitors the logistics for charters, secure shipments or special projects by coordinating the
needs and requirements of the program office or agency with the charter provider and destination
office/agents to insure the successful pick-up, receipt, and delivery of all items or personnel to the
ultimate post/country according to the terms of the charter agreement. Handles Secure Cargo by
soliciting bids and making arrangements for air shipment of secure cargo containers; or, by

coordinating with Diplomatic Security (DS), either for the transit of secure containers through the
port of Antwerp, or for the temporary storage, meeting the DS restrictive requirements. I dentify,

develop and implement innovative solutions to logistical challenges.

D. Requests competitive air/ocean/truck or multimodal transportation rates through periodic Tenders of
Service solicitations or OTO rates. Performs cost analysis, conducts negotiations and awards shipping
lanes or shipments to U.S. or non-U.S. carriers. This includes special projects cargo, charter service,

out of gauge equipment or other commodities moving under unique transport modes or conditions.
Semi-annually analyzes rates and carrier performance for ITGBL shipments originating from ELSO
constituent posts to the U.S. Awards shipping lanes to 1-5 carriers per post depending on volume.
Continually requests and analyzes rates for post to post moves, comparing various routings for Direct
Procurement Shipment (DPS) vice (ITGBL). Awards move based on best value and documents
selection of non-lowest priced TSP in the record. Resolves or recommends disposition of contract
administration problems encountered with contractors, freight forwarders and other service

providers.

QUALIFICATIONS REQUIRED

Applicants must address each required qualification listed below with specific and comprehensive
information supporting each item. Failure to do so may result in a determination that the applicant is not

qualified.

1. EDUCATION and EXPERIENCE: Bachelor’s degree and three years of progressively responsible
experience in the transportation field OR secondary/high school degree with six years of progressively

responsible experience in the transportation field.

2. LANGUAGE: Speaking, reading and writing, Level III knowledge of English and Level IV (fluency) in

Dutch is required.

3. SKILLS AND ABILITIES: Must have a combination of maturity and experience in logistics or the
shipping industry which will allow effective dealings with both management and working level
personnel of the numerous companies dealing with ELSO as well as the ability to deal effectively with
the requests for information received daily from supported Missions and Agencies.

4. JOB KNOWLEDGE: Expert knowledge of the principles of traffic management relative to
international and domestic traffic. Knowledge of transportation and relocation concepts, principles,
and laws applicable to international and domestic shipments for import, export or local moves in
order to provide authoritative interpretations and plan and accomplish a variety of complex work
assignments. Comprehensive knowledge of the Department of State and its programs and the
interaction between these and other Government agencies on a local as well as a worldwide basis in
order to develop, integrate, and coordinate transportation plans and programs. Expert analytical

ability, objectivity, perception, diplomacy, and must be especially knowledgeable in articulating the
regulations, directives and procedures in order to plan or resolve transportation issues or problems.
Knowledge of specialized transportation terminology to provide effective consultation, ensure proper
handling of transportation documents, and make decisions regarding special services

required/requested. Knowledge of technological developments in transportation methodologies,
equipment, facilities, or operations related to consolidation and containerization of freight for

international movement. Knowledge of general procurement principles.

SELECTION PROCESS

When qualified, applicants who are U.S. citizen Eligible Family Members (USEFMs) are given preference in
hiring. Therefore, it is essential that these applicants make themselves known as having a hiring
preference and specifically address the required qualifications above in their application.

Hiring Preference Order:

(1) U.S. Citizen Eligible Family Member (AEFM) who is also a preference-eligible U.S. Veteran

(2) U.S. Citizen Eligible Family Member (AEFM)

(3) Foreign Service Officer on Leave Without Pay

ADDITIONAL SELECTION CRITERIA

1. Management may consider the following when determining successful candidacy: nepotism, conflicts
of interest, budget, and residency status.

2. Current OR employees serving a probationary period are not eligible to apply. Current OR employees

with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent
Employee Performance Report (EPR) are not eligible to apply.

3. Current NOR employees hired on a Family Member Appointment (FMA) or a Personal Service
Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment,
unless they have a When Actually Employed (WAE) work schedule.

4. The candidate must be able to obtain and hold a Sensitive but Unclassified (SBU) security clearance.

5. Candidates who are EFMs, USEFMs, AEFMS, or MOHs must have at least one year remaining on their

sponsor’s tour of duty to be considered eligible to apply for this position.

HOW TO APPLY:

Applicants must submit the following documents to be considered:

PREFERRED OPTION:
Form DS-174 – Universal Application for Employment (UAE) as a Locally Employed Staff or Family
Member – can be downloaded from the website; or

TO BE USED ONLY IF FORM DS-174 IS NOT ACCESSIBLE

A current resume or curriculum vitae (CV) with the dates of employment (month/year of start and end
dates), work schedule (including average hours per week for part-time or intermittent work), and

detailed descriptions of duties, responsibilities, and accomplishments for each prior position; or
combination of both; i.e. Sections 1 -24 of the UAE along with a listing of the applicant’s work experience
attached as a separate sheet; or

A combination of both; i.e. Sections 1 -24 of the Form DS-174 along with a current resume or CV;

PLEASE BE AWARE THAT YOU MAY BE ASKED TO COMPLETE THE DS-174 AT ANY

STAGE DURING THE HIRING PROCESS.

PLUS

Eligible Family Member candidates who claim US Veterans preference must submit written documentation

confirming eligibility (e.g. Member Copy 4 of form DD-214, Letter from the Veteran’s Administration,
or certification documenting eligibility under the VOW Act with an expected discharge no later than
120 days after the certification is submitted) by the closing date of the vacancy announcement. If

the written documentation confirming eligibility is not received in the HR office by the closing date of
the vacancy announcement, the U.S. Veteran’s preference will not be considered in the application
process. Specific criteria for receiving a U.S. Veteran’s preference may be found in HR/OE’s Family
Member Employment Policy (FMEP).

Family members may apply for vacant positions 90 days prior to their arrival at post (counting from the
closing date of the vacancy) provided that they are in possession of travel orders. A copy of the travel
orders must be included in the application package.

Any other documentation (e.g., essays, certificates, awards) that addresses the qualification
requirements of the position as listed above must be included in the application package.

WHERE TO APPLY:

Job Openings at the Embassy

CLOSING DATE OF THIS POSITION: November 5, 2017

The three U.S. Missions in Belgium provide Equal Opportunity and fair and equitable treatment in
employment to all people without regard to race, color, religion, sex, national origin, age, disability,
political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve
Equal Employment Opportunity (EEO) in all personnel operations through continuing diversity
enhancement programs.

The EEO complaint procedure is not available to individuals who believe they have been denied equal
opportunity based upon marital status or political affiliation. Individuals with such complaints should avail
themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or
courts for relief.

Only candidates can apply for this job.
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