Spot On for Talent Acquisition & Development

Office Administration Specialist 1756 views5 applications

Job Expired

Job Description

In your capacity as an Office Administration Specialist, you will act as the front-line interface and image of the Company Office in day-to-day interaction with the public as well as acting as the manager of day-to-day meetings events.

Main Duties and Responsibilities

  1. A detailed requirement for the vacancy?
  2. Coordinate and schedule all meetings and training programs.
  3. Coordinate and Provide all services needed for the meetings and training programs (catering arrangements, stationeries, setup for special workshops, network connections setup)
  4. Report any technical or
  5.  Maintenance problems to the appropriate department.
  6. Maintain records of meeting rooms occupancy and training programs.
  7. Handling other general administration department activities as issuing and proofreading printed materials requests for the entire company.
  8. Responsible for knowing the company’s material requirements (buffet stationary, printer ink etc.)
  9. Responsible for delivering the required materials to each department or subsidiary
  10. Keep accurate department logs
  11. Review invoices and other admin documents; staff overtime, total crew working hours, department expenditure logging etc.
  12. Follow up on various tasks and on different tasks.
  13. Fill-in for other department members as needed (company switchboard and library)

Job Requirements

  1. 1-3 years of professional working experience in the administration field
  2. Knowledge of Microsoft office software
  3. Business Writing Skills
  4. Fluent in English C1 and Polish C2
  5. Communicative, Speak and/or write well and get your ideas across to others easily.
  6. Interpreter, Look at things and make sense of them, figure out what is needed and how to do it.
  7. Listen, Listen/pay attention to what others are saying, without daydreaming or judging them.
  8. Explain, Tell others why you do certain things the way you do or why you think the way you do.
  9. Creative, Use your imagination to come up with new ideas or to solve problems.
  10. Efficient, Perform tasks in the fastest and simplest ways that they can be done.
  11. Organized, Plan events/put things in order so that they run smoothly.
  12. Flexible, Can carry out many different responsibilities, sometimes with very little notice.
  13. Punctual, Always on time for things.

 Offer & Benefits

  • Attractive Salary (PLN 3,500 Gross / Brutto)
  • Private Medical Insurance & Sports Card
  • Motivational Programs and Engaging Events
  • Job Location in Central Warsaw with direct access to shopping facilities and catering centre.
  • 20 days annual leave + bank holidays
  • Interesting and dynamic work environment in a dynamically developing international company

Job Location: Warsaw, Millennium Plaza.

Working Days/Hours: Monday to Friday from 9:00 to 17:00.

Contract Type: Annually Renewable.

How To Apply

If you are interested in the job and you meet the above criteria you need to:

  • Register/sign-in to
  • Create your Resume
  • Apply for this job with your resume.
  • If you have any technical difficulties, please send your CV noting the job title to the email address:

Please take into consideration the large volumes of applicants, we only want the shortlisted ones

In your CV, resume or application, place the following statement:

“I hereby consent to the processing of my personal data for the purpose of current and future recruitment processes through “Spot On Sp. z o.o.” and its clients and partners, pursuant to the Act of 29 August 1997 on the protection of personal data (Journal of Laws of 2002, No. 101, item 926, as amended).”

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Company Information
  • Total Jobs 3806 Jobs
  • Address Warszawa
  • Industry Human Resources, Recruitment Consultancy, Training
  • Company Type LLC
  • Company Size 2-10 Employees
  • Email
  • SPOC
  • About The Company Spot On was founded to help people find their dream job, and help employers find their dream candidates. We believe that social responsibility toward the community is an essential duty, ours is focused on finding the fit job for individuals with an Autism spectrum disorder (ASD) and people with impairment Surviving business environment is becoming more challenging than ever, which creates the need to possess all the skills necessary to grow the business and dominate market place. Unlike traditional recruitment and sourcing agencies, our focus is more on the talent acquisition process, it’s more about the proper identification of the skills needed and the recommendation of proper candidates. We are not just a recruitment company that’s after providing candidates and getting the revenue.  Our true focus is about minimizing the turnover rate of employees by identifying the needed skills, recommending the proper candidate and if needed, developing the needed skills in the candidate as well as the community through cooperation with governments and local entities.
  • Specialties Talent Acquisition and Development
  • Website
  • Headquarters Address Siedmiogrodzka 1/123
  • Tagline/Slogan We Stand Stronger When We Stand Together
Connect with us
Contact Us

Contact US

Email :
Address : Siedmiogrodzka 1 / 123, 01-204 Warszawa
Phone : +48 660 762 309


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